The First 3 Things We Automate for Small Studios (And Why They Work)
Feeling overwhelmed by all the things you could automate?
That’s normal. We hear it all the time from architects, designers, and small business owners.
You’ve heard about AI automation. Maybe you’ve read a blog or two (hopefully one of ours). But when it comes to actually doing something with it, the question is always:
“Where do I start?”
So, here it is: the first three things we typically automate for small firms — the stuff that brings real, immediate wins without making things more complicated.
🔹 1. Lead Response (Speed Sells)
Most studios are losing leads they never even know they had.
Why? Because they’re replying hours — or even days — after the enquiry.
We automate the lead response flow so potential clients get:
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A warm, branded email reply within seconds
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A link to book a call or view your process
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Answers to FAQs to reduce time-wasting enquiries
Learn more: Why Your Studio Is Missing Out on Work (Hint: It’s Not Your Design Skills)
🔹 2. Proposal Follow-Ups (So You Don’t Have To)
You send a quote.
Then wait.
Then maybe forget to follow up.
Then the lead disappears.
We automate 2–3 friendly follow-up emails — in your tone of voice — triggered automatically if a proposal hasn’t been opened, clicked, or accepted.
It’s covered in detail here:
🔹 3. Onboarding Emails (Without Copy/Paste Chaos)
Once a client says “yes,” that’s where the real admin begins — unless you automate it.
We set up onboarding flows that can:
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Send a welcome email with next steps
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Share a project timeline or form
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Assign tasks to your team (or yourself)
This gives your client a smooth, pro experience — and gives you back an hour a week.
Related: What a Small Business Automated (And What They Didn’t)
✅ Want to See What Would Work in Your Business?
These are the starting points — but your setup might be a little different.
That’s why we offer a free AI audit to show exactly what could be automated in your studio (and what shouldn’t be).
No jargon. No pressure. Just practical ideas tailored to how you already work.
Small wins with smart tools — that’s the goal.
– James, CMO at LP Consulting